Email enquiries for councillors should be made via whaddonparishcclerk [at] outlook.com

Scanned copies of the Register of Financial Interests for each councillor are accessible via the RFI link at the end of each listing.

Responsibilities

2018-2019

2016-2017

2015-2016
2014–2015

Since 2009, planning applications have not been considered at regular Council meetings, but are handled by the Planning Committee. Meetings are scheduled in the Village Hall as and when planning applications are received to ensure that their comments are made to the Planners within the appropriate deadlines; they usually take place on a Monday evening and are public meetings. Dates and agendas are available on this web site and on the village notice boards; minutes are no longer posted on the notice board but are kept on this web site.

Whaddon Parish Council and the Freedom of Information Act

In November 2008, the Parish Council received a letter from the Information Commissioners' Office about a new Model Publication Scheme (re Freedom of Information) for Parish Councils. It required the PC to produce a model for how information relating to PC activities can be disseminated, charges for access to information, and so on. The template sent us was worked on by the council and formally adopted at the January 2009 Council meeting.

The following link is to a PDF file of this document, which should be consulted by all who might need to obtain information from the PC.

Information available from Whaddon Parish Council under the Freedom of Information Act (updated June 2015)

The categories of information about which we have to provide information are:

• Class 1 - Who we are and what we do
• Class 2 - What we spend and how we spend it
• Class 3 - What our priorities are and how we are doing
• Class 4 - How we make decisions
• Class 5 - Our policies and procedures
• Class 6 - Lists and Registers

Not all these are applicable to Whaddon, but the document gives how and where the available information may be found — it is usually a combination of contacting the Parish Clerk and/or visiting the Village web site.

Further information about the FOI Act and the Information Commissioner's Office will be found on this web site:

ico.org.uk/

Finance and assets

This information is given following the requirements of the Transparency Code (Local Audit and Accountability Act 2014). Details of all items of expenditure made by the Parish Council can be found in the minutes of Parish Council meetings.

Notice of 2018 audit conclusion and right to inspect

Starting in 2015, Parish Councils are required to publish and keep accessible financial data for all years.

These relate to the Financial Year to 31 March 2018:

• Audited Annual Return
• Bank reconciliation at 31 Mar 2018
• Explanations of significant variances in Financial Statements from prior year
• Fixed assets owned by the Parish Council

Details of itemised expenditure for year to 31 March 2018 can be found in the council minutes.

These relate to the Financial Year to 31 March 2017:

• Audited Annual Return
• Bank reconciliation at 31 Mar 2017
• Explanations of significant variances in Financial Statements from prior year
• Fixed assets owned by the Parish Council

Details of itemised expenditure for year to 31 March 2017 can be found in the council minutes.

These relate to the Financial Year to 31 March 2016:

• Audited Annual Return
• Bank reconciliation at 31 Mar 2016
• Itemised expenditure for 2016 will be found in the PC Minutes
• Explanations-of-significant-variances-in-accounting-statements-from-prior-year
• Fixed assets owned by the Parish Council

The following is a link to the Council's Press and Media Policy, approved in June 2016.

Whaddon Press/Media Policy (last updated 2016)

The following is a link to the Council's Data Protection Policy, approved at the meeting of 13 February 2012.

Whaddon Data Protection Policy

The following is a link to the Council's draft Tree-Management-Policy, approved at the meeting of 12 March 2018.

Whaddon Tree Management Policy

The following is a link to the Council's draft Equal Opportunities Policy, approved at the meeting of 12 March 2018.

Whaddon Equal Opportunities Policy

The following documents relate to how to complain about matters relating to the Parish Council — and also how complaints relate to the Code of Conduct on the adjacent tab. These were adopted on 11 March 2013.

Whaddon PC Complaints Procedure

Whaddon PC Complaints Procedure regarding breaches of the Council Code of Conduct

The following is a link to the Council's Code of Conduct, adopted at the meeting of 13 August 2012, and revised May 2013.

Whaddon PC Code of Conduct

• Parish Council form for small grants for organisations
• Parish Council form for small grants for clubs and societies
• Information about applying for §106 grants from the Parish Council